*BYLAWS OF THE
NORTHERN WEST VIRGINIA SECTION
AMERICAN CHEMICAL SOCIETY
Section 1. This organization shall be known as the Northern West Virginia Section, hereinafter referred to as the “Section”, of the AMERICAN CHEMICAL SOCIETY, hereinafter referred to as the “SOCIETY”.
Section 1. The objects of the Section are the encouragement and advancement of chemistry in all its branches, the increase and diffusion of chemical knowledge, the promotion of scientific interests and inquiry, and the stimulation of the professional interests and promotion of the well-being of its members.
Territory and Headquarters
Section 1. The territory of the Section shall be that assigned to it by the SOCIETY. The headquarters of the Section shall be at Morgantown, West Virginia.
Members and Affiliates
Section 1. The rolls of the Section shall include those MEMBERS, ASSOCIATE MEMBERS, and Society Affiliates of the SOCIETY residing within the territory of the Section, provided that exceptions to this rule may be made in conformity with the Constitution and Bylaws of the SOCIETY.
Section 2. MEMBERS, ASSOCIATE MEMBERS, Society Affiliates, and Local Section Affiliates shall have such rights and privileges as are accorded them by the Constitution and Bylaws of the SOCIETY. Society Affiliates and Local Section Affiliates may not vote for or hold an elective position of the Section, vote on Articles of Incorporation and bylaws of the Section, or serve as voting members of the Executive Committee.
Section 1. The officers of the Section shall be a Chair, Chair-Elect, Secretary, and Treasurer. The offices of Secretary and of Treasurer may be held by the same person.
Section 2. The Section shall have Councilors and Alternate Councilors as provided in the Constitution and Bylaws of the SOCIETY.
Section 3. The Executive Committee shall consist of the officers of the Section, the Councilors and the Immediate Past Chair.
Section 4. All officers, Councilors, Alternate Councilors, and other persons elected by the members, shall be chosen from the MEMBERS.
Manner of Election and Terms of Office
Section 1. Elected officers of the Section, except Councilors and Alternate Councilors, shall serve for a term of one year beginning January 1 or until their successors are elected. The Chair-Elect shall succeed to the office of Chair upon completion of that term of office.
Section 2. Councilors and Alternate Councilors shall be elected for a term of three years beginning January 1.
Section 3. In the event of a vacancy in the office of Chair, the Chair-Elect shall assume the added duties of the Chair for the unexpired term. All other vacancies shall be filled by the Executive Committee by interim appointment for the period up to the next annual election, at which time the Section shall choose a member to fill out the unexpired term, if any. In the event the office of Chair-Elect is filled by such interim appointment, the Section shall elect both a Chair and Chair-Elect at its annual election.
Section 4. At the first Section meeting after July 1 each year, the Chair shall appoint a Nominating Committee of not less than three members, who are not officers of the Section, to provide nominees for the elective offices named elsewhere in these bylaws and for Councilors and Alternate Councilors when their terms of office expire.
Section 5. The Nominating Committee shall make its report at the annual meeting provided for elsewhere in these bylaws. Additional nominations may be made from the floor at this meeting.
Section 6. The officers of the Section shall be elected at the annual meeting mentioned elsewhere in these bylaws. Balloting for all officers except for Councilor and Alternate Councilor may be either written or viva voce, as the members may decide.
Section 7. Election of Councilors and Alternate Councilors
a. Councilors and Alternate Councilors shall be elected by a mail ballot of the members of the Section.
b. The Secretary, or other designated officer of the Section, shall prepare an election ballot on which shall appear the names, in order chosen by lot, of all candidates nominated and found willing to serve.
c. A period of at least three weeks must be provided between the date of mailing of the ballots to the members and the deadline for their return to the Secretary, or other designated officer of the Section.
d. The Secretary, or other designated officer of the Section, shall deliver, unopened, to the Tellers all ballots received by the deadline.
e. The Tellers shall count the ballots thus received, using the list of members provided by the Secretary to verify eligibility of all those voting. Any ballot envelope not so validated shall be rejected.
f. In case of a tie vote for any Councilor or Alternate Councilor opening, the Executive Committee shall make the final selection.
Duties of Officers
Section 1. The duties of the officers shall be those customarily performed by such officers, together with those responsibilities prescribed by the Constitution and Bylaws of the SOCIETY, and by these bylaws and such other duties as may be assigned from time to time by the Section.
Section 2. The Chair of the Section shall serve as Chair of the Executive Committee and shall appoint all committees authorized in these bylaws or by the Executive Committee.
Section 3. The Chair-Elect shall serve as Chair of the Program Committee.
Section 4. Duties of Treasurer
a. The Treasurer shall be bonded in a suitable manner if, when, and as the Executive Committee provides.
b. The Treasurer shall prepare an annual budget for approval by the Executive Committee.
c. The Treasurer shall receive and deposit all funds paid to the Section in the name of the Section, and shall disburse funds in a manner consistent with the annual budget. Claims for unbudgeted items shall be met only upon approval by the Executive Committee.
d. The Treasurer shall submit to the Executive Director of the SOCIETY the Section’s requests for all funds to which the Section is entitled.
e. The Treasurer shall submit the annual financial report to the SOCIETY no later than February 1 of each year.
Section 5. Duties of Secretary
a. The Secretary shall record in a bound book the minutes of all meetings (including Executive Committee meetings) of the Local Section.
b. The Secretary shall be responsible for submitting the annual report to the national office no later than February 1 of each year.
Section 1. There shall be an Executive Committee as provided elsewhere in these bylaws. The Executive Committee shall be the governing body of the Section and, as such, shall have full power to conduct, manage, and direct the business and affairs of the Section in accordance with the Constitution and Bylaws of the SOCIETY and these bylaws.
Section 2. There shall be an Audit Committee, which shall audit the books of the Section and report to the Section at the annual meeting.
Section 3. Such other committees as may be necessary for the proper conduct of the affairs of the Section shall be appointed from time to time by the Chair.
Section 1. The Section shall meet upon due notice at such times and places as may suit its convenience, provided that at least two meetings, one of which meetings shall be known as the annual meeting, shall be held prior to December 1 in each calendar year.
Section 2. The Section shall have special meetings upon the request of a majority of the Executive Committee or upon the request of 10 members of the Section. The calls for special meetings shall recite the exact nature of the business intended to be transacted and no other business shall transpire at such meetings.
Section 3. A quorum for regular and special meetings of the Section shall consist of 10 members of the Section. In the absence of a quorum, regular and special meetings shall adjourn to a date.
Section 4. The Executive Committee shall meet upon due notice at such times and places as may suit its convenience, upon call of the Chair or upon request of a majority of its members. The order of business shall be such as the Committee provides from time to time.
Section 5. A quorum for an Executive Committee meeting shall consist of a majority of the members of the Committee. In the absence of a quorum, the meeting shall adjourn to a date.
Section 6. At business meetings of the Section, the order of business shall be as follows:
a. Minutes of previous meeting
b. Reports of officers
c. Reports of committees
d. Miscellaneous business
e. Reading of papers
Section 7. The regular order of business may be suspended by a majority vote of the members present.
Section 8. The parliamentary procedure, for all Section meetings, not specifically provided in these bylaws, shall be subject to Robert’s Rules of Order Newly Revised.
Dues, Funds, Donations and Bequests
Section 1. The assessing, raising and collecting of local dues and other funds may be provided by suitable resolution adopted at a regular or special meeting of the Section by a majority vote of the members present, subject to the provisions of the Constitution and Bylaws of the SOCIETY.
Section 2. Donations or bequests of funds or property may be accepted by suitable resolution adopted at a regular or special meeting of the Section by a majority vote of the members present, subject to the provisions of the Constitution and Bylaws of the SOCIETY.
Section 1. A proposed amendment to these bylaws must first be submitted in writing to the Executive Committee. The Secretary shall furnish all members of the Section with copies of the proposed amendment with the recommendations (pro or con) of the Executive Committee. This notice shall be mailed at least 15 days prior to a Section meeting at which it is to be considered.
Section 2. Three-fourths of all members present shall be required to approve the amendment, provided that no amendment shall be adopted by less than 10 favorable votes.
Section 3. Revisions or amendments shall not become effective before approval by the Committee on Constitution and Bylaws, acting for the Council. No provisions of these bylaws shall be valid that are inconsistent with the Charter, Constitution, and Bylaws of the SOCIETY.
Effective Date of the Bylaws
Section 1. The bylaws shall become effective at the time of their adoption.
Section 2. Following adoption by the Section, an amendment to the bylaws shall become effective upon approval by the Council unless a later date is specified.
Dissolution of the Section
Upon the dissolution of the Northern West Virginia Section, any assets of the Section remaining thereafter shall be conveyed to such organization then existent, within or without the territory of the Local Section, as is dedicated to the perpetuation of objects similar to those of the AMERICAN CHEMICAL SOCIETY, or to the AMERICAN CHEMICAL SOCIETY, so long as whichever organization is selected by the governing body of the Local Section at the time of dissolution shall be exempt under Section 501(c)(3) of the Internal Revenue Code of 1954 as amended or under such successor provision of the Code as may be in effect at the time of the Section’s dissolution.
*Effective December 4, 2008. Approved, as amended, by the Committee on Constitution and Bylaws, acting for the Council of the AMERICAN CHEMICAL SOCIETY.